Loss Prevention Audit Checklist
Performing Loss Prevention Audit Checklist using eAuditor & audit inspection.
General Security Measures
- Security Policies and Procedures
- Do personnel maintain and follow documented security policies and procedures?
- Do supervisors or trainers regularly train employees on these policies and procedures?
- Access Control
- Are access control systems (e.g., key cards, biometric scanners) in use?
- Do staff members regularly maintain and review visitor logs?
- Surveillance Systems
- Security personnel install CCTV cameras in strategic locations.
- Security personnel retain surveillance recordings for an appropriate period.
- Alarm Systems
- Do security personnel ensure alarm systems are installed and functioning properly?
- Do security personnel test alarm systems regularly?
- Lighting
- Is there adequate lighting in all areas, both inside and outside the premises?
Employee Management
- Hiring Practices
- Do employers conduct thorough background checks on all new employees?
- Do hiring managers perform reference checks?
- Training and Awareness Loss Prevention Audit
- Do managers train employees on loss prevention measures?
- Is there a program in place for ongoing training and awareness?
- Employee Conduct
- Are there policies regarding employee personal belongings in the workplace?
- Do supervisors conduct random inspections?
- Employee Identification
- Do employers require employees to wear ID badges?
- Are there policies to control and monitor temporary or visitor badges?
Inventory Management Loss Prevention Audit
- Receiving Procedures
- Do staff inspect and verify incoming goods against purchase orders?
- Do staff document and investigate discrepancies?
- Storage and Handling
- Do staff store high-value items securely?
- Do staff organize storage areas and control access?
- Inventory Counts
- Do staff conduct regular inventory counts?
- Are discrepancies between physical counts and inventory records investigated?
- Record Keeping
- Do staff update inventory records accurately and promptly?
- Do staff audit records regularly?
Cash Handling for Loss Prevention Audit
- Cash Management Policies
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Do managers create written policies for cash handling and management?
- Do trainers train employees on these policies?
- Cash Register Controls
- Do staff reconcile cash registers at the end of each shift?
- Staff reconcile cash registers at the end of each shift.
- Bank Deposits
- Are bank deposits made regularly and timely?
- Are deposits verified by a second person?
- Petty Cash Controls
- Is petty cash usage monitored and documented?
- Are petty cash reconciliations performed regularly?
Fraud Prevention
- Segregation of Duties
- Are responsibilities divided to reduce the risk of fraud (e.g., separating authorization, custody, and record-keeping)?
- Transaction Monitoring
- Are high-value and unusual transactions monitored?
- Are there mechanisms in place to detect fraudulent transactions?
- Vendor Management
- Are vendors vetted thoroughly?
- Are payments to vendors regularly reviewed and authorized?
Physical Security
- Building Security
- Are entrances and exits secured properly?
- Are security patrols conducted regularly?
- Key Management
- Is there a system for issuing and tracking keys?
- Are lost or stolen keys reported and addressed immediately?
- Parking Lot Security
- Is the parking area well-lit and monitored?
- Are there procedures for reporting suspicious activities?
Incident Response
- Incident Reporting
- Is there a clear procedure for reporting incidents of theft, loss, or fraud?
- Are incidents documented thoroughly?
- Investigation Procedures
- Are incidents investigated promptly and thoroughly?
- Are corrective actions taken based on investigation findings?
- Communication
- Are employees informed about incidents and preventive measures?
- Is there a communication plan for handling incidents?
Review and Improvement
- Regular Audits
- Are loss prevention audits conducted regularly?
- Are audit findings reviewed and addressed promptly?
- Continuous Improvement
- Are loss prevention measures reviewed and updated regularly?
- Are employees encouraged to provide feedback on loss prevention practices?
eAuditor Audits & Inspections Functionality
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eAuditor Audits & Inspections Accessibility
- Is the eAuditor Audits & Inspections user-friendly and accessible on all relevant eAuditor Audits & Inspections devices?
- Is there offline functionality for areas with poor connectivity?
- User Authentication
- Does the eAuditor Audits & Inspections have secure login features (e.g., biometrics, two-factor authentication)?
- Are user roles and permissions clearly defined?
- Data Entry and Reporting
- Can users easily input data and attach photos/videos?
- Are audit reports automatically generated and shareable directly from the eAuditor Audits & Inspections?
General Security Measures
- Security Policies and Procedures
- Can users access and review security policies and procedures via the eAuditor Audits & Inspections?
- Are training materials and updates available in the eAuditor Audits & Inspections?
- Access Control
- Can access control logs be viewed and updated in the eAuditor Audits & Inspections?
- Is there functionality to record and track visitor entries and exits?
- Surveillance Systems
- Can users check and report the status of CCTV cameras?
- Is there an option to upload images/videos from surveillance systems directly into the audit report?
- Alarm Systems
- Can users verify and log the status of alarm systems?
- Is there functionality for recording alarm test results and issues?
- Lighting
- Can users capture and document lighting conditions with photos?
- Is there a checklist for verifying lighting in all critical areas?
Employee Management
- Hiring Practices
- Can background and reference check documentation be uploaded and reviewed?
- Is there a checklist for ensuring all hiring steps are followed?
- Training and Awareness
- Can training sessions be scheduled and tracked through the eAuditor Audits & Inspections?
- Is there a quiz or survey functionality to assess employee understanding of loss prevention?
- Employee Conduct
- Can inspections and checks for employee personal belongings be logged?
- Is there an incident reporting feature for employee misconduct?
- Employee Identification
- Can users verify and log compliance with ID badge policies?
- Is there a system for tracking issued, lost, and temporary badges?
Inventory Management
- Receiving Procedures
- Can users log and verify incoming goods against purchase orders?
- Is there functionality to document and investigate discrepancies?
- Storage and Handling
- Can users document storage conditions with photos and notes?
- Is there a checklist for securing high-value items?
- Inventory Counts
- Can inventory counts be logged directly in the eAuditor Audits & Inspections?
- Is there an automated comparison of physical counts and inventory records?
- Record Keeping
- Can users upload and review inventory records and audit logs?
- Is there a feature for regular audit reminders and documentation?
Cash Handling
- Cash Management Policies
- Are cash handling policies accessible through the eAuditor Audits & Inspections ?
- Can training on these policies be tracked and logged?
- Cash Register Controls
- Can register reconciliation be logged at the end of each shift?
- Is there an alert system for discrepancies?
- Bank Deposits
- Can users schedule and log bank deposits?
- Is there a feature for verification by a second person?
- Petty Cash Controls
- Can petty cash usage and reconciliation be documented?
- Is there an audit trail for petty cash transactions?
Fraud Prevention
- Segregation of Duties
- Can users verify and log compliance with segregation of duties policies?
- Is there a workflow for documenting exceptions?
- Transaction Monitoring
- Can high-value and unusual transactions be flagged and reviewed in the eAuditor Audits & Inspections?
- Is there a feature for documenting fraud investigations?
- Vendor Management
- Can vendor vetting and payments be logged and reviewed?
- Is there a checklist for vendor approval processes?
Physical Security
- Building Security
- Can users log and verify the security of entrances and exits?
- Is there a checklist for regular security patrols?
- Key Management
- Can key issuance and tracking be logged?
- Is there an incident reporting feature for lost or stolen keys?
- Parking Lot Security
- Can users document and verify parking area conditions with photos?
- Is there a reporting system for suspicious activities?
Incident Response
- Incident Reporting
- Is there a feature for reporting incidents of theft, loss, or fraud?
- Can incidents be documented with photos, videos, and notes?
- Investigation Procedures
- Can users track the status of ongoing investigations?
- Is there a checklist for investigation steps and corrective actions?
- Communication
- Can incident reports be shared with relevant stakeholders through the eAuditor Audits & Inspections?
- Is there a notification system for updates and preventive measures?
Review and Improvement for Loss Prevention Audit
- Regular Audits
- Can users schedule and conduct regular audits using the eAuditor Audits & Inspections?
- Is there a feature for tracking and addressing audit findings?
- Continuous Improvement
- Can users provide feedback on loss prevention practices?
- Is there a system for updating and improving loss prevention measures based on feedback and audit results? https://eauditor.app/2025/05/09/loss-prevention-audit-checklist/
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