Perform Commercial Vehicle Inspection using eAuditor
A Commercial Vehicle Inspection is a structured evaluation of a commercial vehicle’s mechanical, electrical, and operational condition to ensure it is safe, roadworthy, and compliant with regulatory requirements. Performing Commercial Vehicle Inspection using eAuditor enables organizations to standardize inspections digitally, document vehicle condition accurately, capture evidence, identify defects early, and manage corrective actions efficiently, supporting fleet safety, compliance, and operational reliability.
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Purpose and Scope of Commercial Vehicle Inspection
The Commercial Vehicle Inspection is designed to verify that commercial vehicles meet safety, legal, and operational standards before, during, or after use.
1.1 Objectives
- Ensure commercial vehicle safety and roadworthiness
- Identify mechanical, electrical, or safety-related defects
- Maintain compliance with DOT and local transport regulations
- Document inspection findings for audit and accountability
- Support preventive maintenance and reduce breakdown risks
1.2 Inspection Coverage
- Vehicle identification and documentation
- Engine, drivetrain, and transmission systems
- Brakes, suspension, and steering
- Tires, wheels, and axles
- Electrical systems and lighting
- Safety equipment and emergency tools
- Cargo securement and load condition (if applicable)
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Preparing the Commercial Vehicle Inspection in eAuditor
2.1 Inspection Template Configuration
Create a Commercial Vehicle Inspection checklist in eAuditor covering:
- Vehicle make, model, VIN, license plate, and odometer
- Engine compartment checks (fluids, belts, hoses, leaks)
- Brake system inspection (service and parking brakes)
- Steering and suspension components
- Tire condition, pressure, and wheel security
- Lights, indicators, reflectors, and dashboard warnings
- Safety equipment and emergency tools
- Cargo area and load securement
- Photo and video documentation of defects
Checklist functionality should include:
- Yes / No / Not Applicable responses
- Mandatory comments for non-compliant items
- Photo evidence capture
- Automated corrective action assignment and tracking
2.2 Standards Alignment
Align the inspection with:
- DOT Federal Motor Carrier Safety Regulations (FMCSR)
- Manufacturer maintenance and operating guidelines
- Internal fleet safety and vehicle management policies
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Vehicle Identification and Documentation
3.1 Vehicle Information
During the Commercial Vehicle Inspection, verify:
- VIN, license plate, and fleet or unit number
- Registration, insurance, and permits validity
- Previous inspection and maintenance records
3.2 Condition Documentation
- Record visible damage, leaks, corrosion, or defects
- Capture photographic evidence
- Note fuel level and odometer reading
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Engine, Drivetrain, and Transmission
4.1 Engine Inspection
- Check oil, coolant, brake, and power steering fluids
- Inspect belts, hoses, mounts, and exhaust components
- Verify smooth engine startup and operation
4.2 Drivetrain and Transmission
- Inspect gearbox, clutch, differential, and axles
- Ensure smooth gear engagement
- Identify vibrations, leaks, or abnormal noises
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Brakes, Suspension, and Steering
5.1 Brake System
- Inspect service and parking brakes
- Check pads, drums, discs, lines, and air or hydraulic systems
5.2 Suspension and Steering
- Inspect springs, shocks, struts, and steering linkage
- Verify alignment, stability, and load handling capability
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Tires, Wheels, and Axles
- Check tire tread depth, inflation, and overall condition
- Inspect rims, wheel nuts, hubs, and seals
- Verify axle security and alignment
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Electrical Systems and Lighting
7.1 Lights and Indicators
- Headlights, brake lights, turn signals, and hazard lights are operational
- Reflectors clean, intact, and visible
7.2 Electrical Accessories
- Dashboard warning lights are functional
- Horn, wipers, and auxiliary systems are operational
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Safety Equipment and Emergency Tools
- Seatbelts and restraints are functional
- Fire extinguisher charged and accessible
- Warning triangles available
- First aid kit and PPE present
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Cargo and Load Security (If Applicable)
- Cargo is properly secured and evenly distributed
- Tie-downs, straps, and restraints in good condition
- The load does not exceed the rated capacity
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Risk Identification and Corrective Actions
10.1 Hazard Assessment
- Classify defects as critical, major, or minor
- Assess safety, legal, and operational impact
- Determine vehicle serviceability
10.2 Corrective Action Management
- Log defects in eAuditor with photos
- Assign repairs to responsible personnel
- Track corrective action completion and verification
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Reporting and Continuous Improvement
11.1 Inspection Reporting
Generate Commercial Vehicle Inspection reports, including:
- Overall vehicle condition and compliance status
- Identified defects and risks
- Corrective action accountability
11.2 Continuous Improvement
- Analyze inspection trends
- Strengthen preventive maintenance planning
- Improve fleet safety and regulatory compliance
Final Summary
Conducting a Commercial Vehicle Inspection using eAuditor provides a consistent, digital approach to ensuring vehicle safety, regulatory compliance, and operational readiness. Standardized inspections, real-time evidence capture, and tracked corrective actions support safer fleets and more reliable transport operations. https://eauditor.app/2026/01/02/commercial-vehicle-inspection-checklist/
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